President Dante G. Guevarra has announced last January 23 that the Polytechnic University of the Philippines (PUP) can now process the documents requested by its graduates in only five days.
Dr. Guevarra pointed out that before PUP acquired this state-of-the-art technology, it took about two months or more to process the transcript of records (TOR), diploma and certification of graduation applied by graduates.
"Now, the processing line is not only shortened drastically, but the requested documents can also be delivered to the applicant's door-step," the president of the country's largest state university said.
Explaining further how the system works, Vice President for Student Services Juan C. Birion said that two systems are open to graduates who would apply for their documents.
The first option is the fast-lane to be used by those who have easy access to the University's main campus for they may go directly to the Registrar's office for the application.
However, those who are residing in the country's far-flung areas and those who are working or residing abroad can avail of the online system and get their documents in only five days.
University Registrar Melba D. Abaleta, on the otherhand, gave the PUP News additional information on how the new technology acquired by PUP works.
To convince the PUP Board of Regents (PUP-BOR) to approve the adoption of the fast-lane and on-line system in requesting the alumni's documents and its schedule of fees, Ms. Abaleta said the system, which is made possible thru the modern technology, will serve the PUP alumni better whether residing locally or abroad. The documents applied for can be delivered at the shortest possible time to the applicant's doorstep. Furthermore, the registrar can easily update documents.
The technology was acquired by PUP thru the memorandum of agreement forged with the Dun & Bradstreet Philippines, Inc. Under the agreement, the company will provide the University's need for an electronic document imaging and document management service for its student data records digitization.
The four-page agreement was signed by President Dante Guevarra for PUP and Mr. Jaime Y. Ladao, founder and president at Dun & Bradstreet Philippines, Inc.
The said incorporation, according to Registrar Abaleta is the world's largest and most comprehensive database in more than 100 million business entities.
Under the same MOA, PUP will provide the venue for the scanning activities and the staff which will perform the sorting and grooming activities of documents like the TOR, diploma, picture and other documents which are usually needed by the alumni.
Ms. Abaleta, however, pointed out that those who could apply the five-day duration of processing are those who are applying for the second time or more because a new graduate will wait for at least a year before he can get his documents.
The new schedule of fees for the fast-lane and on-line approved by the board or regents are as follows:
BACCALAUREATE/GRADUATED/FIVE WORKING DAYS ONLINE (Local)
EngineeringTranscript of Records PHP 600.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,300.00
Non-EngineeringTranscript of Records PHP 500.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,200.00
BACCALAUREATE/GRADUATE/FIVE WORKING DAYS FAST-LANE (Walk-in-Local)
EngineeringTranscript of Records PHP 600.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,300.00
Non-EngineeringTranscript of Records PHP 500.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,200.00
CERTIFICATIONS (both Engineering and Non Engineering)Certification (All types) PHP 100.00Use of Technology (D&B) 150.00Delivery 100.00Total PHP 350.00
BACCALAUREATE/GRADUATED/FIVE WORKING DAYS ONLINE (Foreign)
EngineeringTranscript of Records US$ 20.00Diploma* US$ 10.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00 Total US$ 90.00
Non-EngineeringTranscript of Records US$ 15.00Diploma* US$ 10.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00Total US$ 85.00
CERTIFICATIONS (both Engineering and Non Engineering)Certification (All types) US$ 5.00Use of Technology (D&B) US$ 5.00Delivery US$ 45.00Total US$ 55.00
POST BACCALAUREATE/OPEN UNIVERSITY/COLLEGE OF LAW/GRADUATE SCHOOL (Graduated)
FIVE WORKING DAYS ONLINE (Local)Transcript of Records PHP 600.00Diploma* 500.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,500.00
FIVE WORKING DAYS FAST-LANE (Walk-in-Local)Transcript of Records PHP 600.00Diploma* 500.00Use of Technology (D&B) 300.00Delivery 100.00 Total PHP 1,500.00
Certifications (Walk-in)Certification (All types) PHP 200.00Use of Technology (D&B) 150.00Delivery 100.00Total PHP 450.00
FOREIGN REQUEST FIVE WORKING DAYS ONLINETranscript of Records US$ 20.00Diploma* US$ 15.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00Total US$ 95.00
CertificationsCertification (All types) US$ 5.00Use of Technology (D&B) US$ 5.00Delivery US$ 45.00 Total US$ 55.00
*Up to second copy only
EMPLOYERS VERIFICATION (Local)PUP PHP 50.00Use of Technology 50.00Total PHP 100.00
Dr. Guevarra pointed out that before PUP acquired this state-of-the-art technology, it took about two months or more to process the transcript of records (TOR), diploma and certification of graduation applied by graduates.
"Now, the processing line is not only shortened drastically, but the requested documents can also be delivered to the applicant's door-step," the president of the country's largest state university said.
Explaining further how the system works, Vice President for Student Services Juan C. Birion said that two systems are open to graduates who would apply for their documents.
The first option is the fast-lane to be used by those who have easy access to the University's main campus for they may go directly to the Registrar's office for the application.
However, those who are residing in the country's far-flung areas and those who are working or residing abroad can avail of the online system and get their documents in only five days.
University Registrar Melba D. Abaleta, on the otherhand, gave the PUP News additional information on how the new technology acquired by PUP works.
To convince the PUP Board of Regents (PUP-BOR) to approve the adoption of the fast-lane and on-line system in requesting the alumni's documents and its schedule of fees, Ms. Abaleta said the system, which is made possible thru the modern technology, will serve the PUP alumni better whether residing locally or abroad. The documents applied for can be delivered at the shortest possible time to the applicant's doorstep. Furthermore, the registrar can easily update documents.
The technology was acquired by PUP thru the memorandum of agreement forged with the Dun & Bradstreet Philippines, Inc. Under the agreement, the company will provide the University's need for an electronic document imaging and document management service for its student data records digitization.
The four-page agreement was signed by President Dante Guevarra for PUP and Mr. Jaime Y. Ladao, founder and president at Dun & Bradstreet Philippines, Inc.
The said incorporation, according to Registrar Abaleta is the world's largest and most comprehensive database in more than 100 million business entities.
Under the same MOA, PUP will provide the venue for the scanning activities and the staff which will perform the sorting and grooming activities of documents like the TOR, diploma, picture and other documents which are usually needed by the alumni.
Ms. Abaleta, however, pointed out that those who could apply the five-day duration of processing are those who are applying for the second time or more because a new graduate will wait for at least a year before he can get his documents.
The new schedule of fees for the fast-lane and on-line approved by the board or regents are as follows:
BACCALAUREATE/GRADUATED/FIVE WORKING DAYS ONLINE (Local)
EngineeringTranscript of Records PHP 600.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,300.00
Non-EngineeringTranscript of Records PHP 500.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,200.00
BACCALAUREATE/GRADUATE/FIVE WORKING DAYS FAST-LANE (Walk-in-Local)
EngineeringTranscript of Records PHP 600.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,300.00
Non-EngineeringTranscript of Records PHP 500.00Diploma* 300.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,200.00
CERTIFICATIONS (both Engineering and Non Engineering)Certification (All types) PHP 100.00Use of Technology (D&B) 150.00Delivery 100.00Total PHP 350.00
BACCALAUREATE/GRADUATED/FIVE WORKING DAYS ONLINE (Foreign)
EngineeringTranscript of Records US$ 20.00Diploma* US$ 10.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00 Total US$ 90.00
Non-EngineeringTranscript of Records US$ 15.00Diploma* US$ 10.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00Total US$ 85.00
CERTIFICATIONS (both Engineering and Non Engineering)Certification (All types) US$ 5.00Use of Technology (D&B) US$ 5.00Delivery US$ 45.00Total US$ 55.00
POST BACCALAUREATE/OPEN UNIVERSITY/COLLEGE OF LAW/GRADUATE SCHOOL (Graduated)
FIVE WORKING DAYS ONLINE (Local)Transcript of Records PHP 600.00Diploma* 500.00Use of Technology (D&B) 300.00Delivery 100.00Total PHP 1,500.00
FIVE WORKING DAYS FAST-LANE (Walk-in-Local)Transcript of Records PHP 600.00Diploma* 500.00Use of Technology (D&B) 300.00Delivery 100.00 Total PHP 1,500.00
Certifications (Walk-in)Certification (All types) PHP 200.00Use of Technology (D&B) 150.00Delivery 100.00Total PHP 450.00
FOREIGN REQUEST FIVE WORKING DAYS ONLINETranscript of Records US$ 20.00Diploma* US$ 15.00Use of Technology (D&B) US$ 15.00Delivery US$ 45.00Total US$ 95.00
CertificationsCertification (All types) US$ 5.00Use of Technology (D&B) US$ 5.00Delivery US$ 45.00 Total US$ 55.00
*Up to second copy only
EMPLOYERS VERIFICATION (Local)PUP PHP 50.00Use of Technology 50.00Total PHP 100.00
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